2020 P&A/CAP Annual Conference Request for Proposals

2020 P&A/CAP Annual Conference Request for Proposals

Dear Network Members,

We invite you to submit ideas for a limited number of 90-minute sessions at the upcoming P&A/CAP Annual Conference the week of June 15 – 18 in Phoenix, AZ.  In selecting the topics for training at the annual, NDRN staff assemble suggestions from the TASC Advisory Group (TAG), listservs, TA requests, evaluations of previous activities, the post-con evaluation from last year, individual technical assistance requests, and emerging trends.

Even with all this effort, we know that we do not capture the full range of training topics. Therefore, we are reaching out to ask you to consider suggesting a topic or submitting a session proposal. Sessions at the annual conference are a great opportunity to present your P&A or CAP program activities or accomplishments in order to enhance the skills among, develop more efficient advocacy strategies for, or maximize limited resources of, your P&A/CAP colleagues. We are specifically interested in proposals related to:

  • engaging unserved and underserved populations,
  • addressing issues of particular importance in the Western part of the U.S.,
  • integrating intersectionality into your advocacy,
  • implementing effective advocacy management strategies, and
  • funding creative P&A activities using PAVA, PATBI and AT funding streams.

Sessions must be geared to best practices that are useful across the P&A/CAP network. Stronger proposals are the ones where there is more than one P&A represented.

We have implemented a new process for collecting session proposals this year. Please follow the instructions available online at this link to access our new Speaker Portal and submit your session proposal online. The deadline for submissions is 5:00 p.m. ET on Friday, December 13, 2019.  Please contact Marcia Baldwin at [email protected] if you have any questions regarding the submission process.

Please follow these guidelines in preparing your submission:

  • Title – provide a suggested title for your session.
  • Session description – include a description of the proposed session that is not more than 75 words.
  • Speakers – identify potential speakers for your session. Include job titles and email addresses for all proposed speakers. Sessions should not have more than two speakers.
  • Key Contact person – provide information on whom to contact should we have follow-up questions, as well as the person to inform of our decision regarding the proposal. This should be the person who completes the online session submission via the Speaker Portal.
  • Executive Director Approval – please confirm that your Executive Director has approved your participation and is underwriting your cost to attend the conference by entering his/her name on the submission form where requested.

NDRN and the TAG will review all session submissions. Please understand that we typically receive more proposals than we are able to accept for the annual conference each year. Additionally, we also evaluate all proposals to determine the best delivery method for the proposed content. NDRN is expanding the training modalities it offers to the network. Therefore, we may offer a different modality than an annual conference session to some session proposals should we feel that it would be a better fit for the proposed content and intended audience. NDRN shall make all final decisions about annual conference sessions as well as other alternate training opportunities.

We will notify you by Wednesday, January 8, 2020 of the status of your session proposal and, if accepted for the annual conference, the NDRN staff person assigned to support you in your preparation for the conference. NDRN is not in a position to underwrite the costs of submitted sessions. We expect that your P&A will cover the costs of participation for any accepted session. 

Speakers for accepted sessions must meet the following deadlines.  Failure to meet these deadlines will result in cancellation of the session.

  • Meet with your designated NDRN staff person and prepare session descriptions and learning objectives – due to NDRN by Friday, February 28, 2020.
    • Submit changes to any speakers, session descriptions, or learning objectives to your NDRN staff contact by Friday, March 27, 2020.
    • Submit final handouts to your NDRN staff contact by Friday, May 1, 2020. Please remember that NDRN is going green for this event. Handouts and resources will be made available electronically to attendees. Only those documents needed for interactive exercises during the session will be considered for hard copy printing.

We will hold an informational session to support your session development and answer any questions on Wednesday, February 5, 2020, from 1:00 – 2:00 p.m. ET (noon – 1:00 p.m. CT, 11:00 a.m. – noon MT and 10:00 a.m. – 11:00 a.m. PT). You can join the call using the following number and code:

If you can’t make the session or have additional questions, please do not hesitate to contact Marcia Baldwin via email ([email protected]) or phone at (202) 408-9514, ext. 132.

Thank you for considering our request.  We look forward to seeing you in Phoenix.

Nachama Wilker, Deputy Executive Director for Training and Technical Assistance, NDRN
J.J. Rico, Chair of the TAG and Executive Director, Arizona Center for Disability Law
Marcia Baldwin, Professional Development and Training Specialist, NDRN