Fiscal Assistant

Fiscal Assistant

DisAbility Rights Idaho (DRI)

Job Description

Job Title: Fiscal Assistant

Mission: DisAbility Rights Idaho assists people with disabilities to protect, promote, and advance their legal and human rights, through quality legal, individual, and system advocacy. Core Values and Associated Behaviors: DRI respectfully promotes the human and civil rights of individuals with disabilities. In doing so, DRI staff are expected to incorporate DRI’s core values of integrity, quality, dignity of risk, teamwork, and inclusivity through the following associated behaviors:

Integrity

  • We are accountable for our actions, accountable to clients & each other.
  • We are bound by the Idaho Rules of Professional Conduct & Rules of Civility.
  • We are honest, truthful & transparent in our interactions.
  • We comply with all confidentiality provisions in our grants & ethics rules.
  • We are respectful in our interactions & act with humility.

Quality

  • We act professionally & respectfully in our internal teams, with clients with partners.
  • We provide quality services for our clients. We are relentless in our pursuit of results.
  • We are responsible for interactions inside the agency & in the community.
  • We do the research & have expert knowledge of laws & issues that impact our clients.
  • We are responsible for our work product.

Dignity of Risk

  • We ask clients for what outcomes they want.
  • We provide client choice/self-determination.
  • We apply a client-driven approach to all advocacy services.
  • We ask clients for their most preferred terms & language, & we use those terms & language in our notes & interactions.
  • We assist persons with disabilities to access programs that they qualify for, allow them maximum independence & integration into their
    community of choice.

Teamwork

  • We understand how our work fits the overall agency & team goals.
  • We offer to help before being asked (pitch in).
  • We humbly ask for help when we need it.
  • We give 100% effort.
  • We show up & do what we say we are going to do.
  • We treat our coworkers with respect & honor each other’s individuality.
  • We have a positive outlook.

Inclusivity

  • We value diversity – honoring people’s history & experiences.
  • We seek to eliminate cultural & linguistic biases.
  • We are respectful of & acknowledge past trauma.
  • We recognize intersectionality of disability, i.e., race, gender identity, culture, age, sexual identity, sexual orientation & socio-economic status.
  • We are compassionate, empathetic & non-judgmental when working with or on behalf of people with disabilities.

Guiding Principles:

DisAbility Rights Idaho assists people with disabilities to promote and protect their right to meaningful personal choice and self determination.

DisAbility Rights Idaho assists people with disabilities to promote their right to independence, self-sufficiency and full membership in communities.

DisAbility Rights Idaho assists people with disabilities to promote their right to inclusive, adapted, and accessible services, residences, education and employment.

DisAbility Rights Idaho assists people with disabilities to promote the right to safe and humane practices and environments which are free from abuse and neglect, and which recognize their individuality and dignity.

Job Summary:

The Fiscal Assistant acts as assistant to the Director of Fiscal Operations. Supports all statewide fiscal functions within our federally funded,
non-profit agency. Manages accounts payable, assists with computation and completion of payroll, assists with budget development, verifies bank transactions, and maintains multiple filing systems. Supervisory Relationships: The Fiscal Assistant is directly responsible to the Director of Fiscal Operations and/or the Executive Director.

Employment Status: Regular Full-Time Non-Exempt Position
Salary Range: Step I through Step XXII on Salary Matrix; depending on experience

Principal Duties and Responsibilities:

ACCOUNTS PAYABLE:

  • Receive invoices and documents, verifying all requests for payment according to audit requirements. Identify and verify all amounts and
    items/services invoiced.
  • Calculate insurance premiums, FICA, IRA, workers comp, and general AP payments – determine proper distribution to grants.
  • Track use tax and other data needed for state and federal reports.
  • Track inventory items and maintain schedule of assets.
  • Resolve billing disputes and secure documentation from venders.
  • Track memberships, subscriptions, registrations, contract obligations, and other commitments to assure correct payments are made and purchased services and products have been received.
  • Make payments using Passport accounting software.
  • Secure required signatures and approvals.
  • Process checks and forward with proper documents to venders.

PAYROLL:

  • Compile work hours.
  • As needed, compute grant distributions, enter data in Passport accounting software.
  • Print and process checks and direct deposit payments, compile and file all payroll documentation.
  • Compile, print, and distribute employee leave balances and payroll benefits statements.

GENERAL DUTIES:

  • Assist in maintaining internal accounting controls.
  • Assist in calculation and preparation of budgets plus monthly, quarterly, and annual fiscal reports, grant applications, and other documents.
  • Maintain all fiscal files, including: a) payroll records, b) grant expenditure and income data, c) vendor files, d) employee fiscal files, e) inventory and equipment files, f) bank records, g) accounting reports.
  • Secure signatures and reviews, obtain data and information, and solicit support documentation as needed.
  • Coordinate with staff to ensure accounts payable and payroll support of individual and program tasks.
  • Distribute documents, make bank deposits, send notifications, and provide information as needed.
  • Advise Director of Fiscal Operations concerning issues related to accounts payable and payroll.
  • Compute bank reconciliation and submit for Director of Fiscal Operations’ review.
  • Compute and maintain monthly grant work hours report for Executive Director.
  • Create, edit, maintain, and print spreadsheets and accounting forms.
  • Compose and edit fiscal correspondence.
  • Implement new accounting procedures as needed, following GAAP.
  • Master new aspects or additional elements of accounting duties.
  • Create, maintain and update records, spreadsheets, reports and data analysis.
  • Provides back-up and job sharing activities to insure vital fiscal operations are maintained.
  • Other accounting jobs as assigned.

Minimum Qualifications:

Required Knowledge, Skill, and Abilities:

  • BSc/BA in Accounting, Finance, or relevant field or 4 years of equivalent professional experience.
  • Work experience as an Accounting Assistant or Accounting Clerk.
  • Knowledge of basic bookkeeping procedures.
  • Familiarity with finance regulations.
  • Good math skills and the ability to spot numerical errors.
  • Hands-on experience and proficiency with MS Excel and accounting software.
  • Organization skills.
  • Ability to handle sensitive, confidential information.
  • Experience with or willingness and ability to learn duties unique to multiple grants funding implementation.
  • Experience in or willingness to learn duties unique to an office dedicated to those with disabilities.
  • Demonstrated experience and skill in telephone communication and problem solving.
  • Demonstrated experience and skill in setting up and maintaining alpha, numerical, and chronological filing systems.
  • Committed to DRI’s mission, and ability to abide by DRI’s core values and vision.
  • Minimum verifiable 10-key speed of 7,500 kph with a 4% error rate.
  • Ability to meet deadlines and work daily with time-sensitive projects.

Required Cognitive Attributes:

  • Demonstrated ability to communicate effectively, both written and oral.
  • Experience handling confidential matters discreetly; flexibility with changing situations.
  • Demonstrated effective interpersonal skills, sensitivity to other people, the ability to work with others on a cooperative basis; and establish and
    maintain effective working relationships with co-workers, funding agency personnel, and the Board of Directors.
  • Organization – ability to gather and classify information, including very detailed information.
  • Resilience – adaptability to changes in workload, environment, and competing priorities.
  • Judgement and decision-making – ability to use logic in effective reasoning;
  • Comprehension – understanding direction and ability to carry out tasks as assigned or requested.
  • Ability to learn DOS-based and Windows-based software.

Required Physical Attributes:

  • Must be able to work at a computer the majority of the time.
  • Position requires operating a computer and other office equipment to complete fiscal reports and duties, correspond with co-workers and third
    parties the majority of the time.
  • The person in this position must be able to detect, read, or observe written information or numbers the majority of the time.
  • The person in this position must be able to discern or hear verbal communication from others a majority of the time.
  • The person in this position must be able to communicate with co-workers and third parties, in writing and verbally, the majority of the time.
  • The employer will make reasonable accommodations in compliance with the

Americans with Disabilities Act of 1990.