EXECUTIVE ASSISTANT

STATUS: Non-exempt

REVISION DATE: Sept. 2008

AGENCY DESCRIPTION

Maryland Disability Law Center (MDLC), a private, nonprofit organization, is the designated protection and advocacy agency for the state of Maryland, federally mandated to advance the rights of people with disabilities.

JOB DESCRIPTION

The Executive Assistant is responsible to the Executive Director for providing secretarial and clerical assistance to the Executive Director; the Directors of Finance & Administration, Legal Advocacy, Litigation, and Public Policy; and the Communications Supervisor. This is a part-time position, work days and hours to be negotiated.

JOB RESPONSIBILITIES

1. Serve as general support to senior staff. Prioritize and coordinate competing tasks and demands.

2. Assist with data entry, record keeping and paperwork processing.

3. Assist in preparation and management of legal and other documents.

4. Assist in the preparation of correspondence, reports and other materials.

5. Conduct research assignments.

6. Coordinate and schedule meetings and teleconferences.

7. Maintain files and respond to requests for information.

8. Interact appropriately with MDLC clients, colleagues and others.

9. Know and follow office policies and procedures.

10. Meet all internal and external deadlines.

11. Perform related duties as assigned.

MINIMUM QUALIFICATIONS

1. Education equivalent to completion of an Associate’s degree or twelfth grade supplemented by specialized secretarial or word processing training (which may include on-the-job training at a previous employment position).

2. Computer literacy and proficiency; strong word processing skills, e.g. creating and formatting documents using Microsoft Word.

3. Command of the English language including correct punctuation, spelling, grammar and sentence structure. Excellent editing and proofreading skills.

4. Ability to self-direct work activities, successfully manage multiple work priorities and work under deadlines with speed and accuracy.

5. Ability to comprehend and carry out complex oral and written instructions.

6. Ability to maintain confidentiality and exercise good judgment.

7. Ability to establish and maintain effective working relationships, including the ability to handle situations patiently and tactfully.

8. Strong interpersonal, customer service and telephone skills.

9. Strong commitment to advancing the rights of persons with disabilities.

10. Experience working with and/or sensitivity to persons with disabilities and from multi-ethnic communities.

OTHER HELPFUL QUALIFICATIONS

1. Ability to communicate in ASL, Spanish or another non-English language.

2. Paid or volunteer experience working directly with MDLC client populations.

3. Experience working in a law office, agency that provides services to people with disabilities or other social service/nonprofit environment.

4. Life experience with disability.